Last updated on: [April 12, 2025]

At Fotostudio Kwinten, we are committed to protecting your personal data. In this privacy statement, we explain what data we collect, why we collect it, how long we keep it, and what your rights are.

1. Who are we?

Kwinten BV
Trade name: Fotostudio Kwinten
Overwinningsstraat 56, 2830 Willebroek, Belgium
VAT number: BE0872475210
E-mail: info@kwinten.be
Tel: +32 3 886 65 44
Website: https://www.kwinten.be, https://www.zakelijk-profielfoto.be

2. What personal data do we collect?

Among other things, we may process the following data from you:

• Name, first name

• Contact information (e-mail, phone number, address)

• Data from website visits (IP address, cookies)

• Photos and footage taken during photo shoots

• Information provided through the booking platform or contact form

• Billing information

3. How do we collect your data?

Your personal data is collected through:

• The booking platform (Acuity / Squarespace)

• Contact forms on our websites

• E-mail or telephone traffic

• During preparations or execution of photo shoots

• Webshop orders

• Social media

4. Why do we process your data?

We process your data for the following purposes:

• Customer management and follow-up

• Appointment scheduling

• Execution of the photo shoot and post-processing.

• Invoicing and accounting

• Marketing purposes (such as email campaigns and social media)

• Use in portfolio, social media or on websites (subject to permission)

• Analysis of website usage (cookies)

5. Permission to use photos.

We use your photos for publication (website, social media, portfolio, etc.) only if you have given verbal or written permission.
You have the right to withdraw that consent at any time. If technically possible, we will remove the images from publication at your request.

6. Who has access to your data?

Your information will only be shared with:

• Internal employees of Kwinten BV

• Our accountant

• Our marketing partners

• Suppliers of tools/services we use:

  • Odoo (ERP)

  • WordPress / Elementor

  • Acuity Scheduling / Squarespace (booking platform)

  • Headshot tools (image management)

We ensure that all these parties comply with GDPR legislation and sign a processor agreement if necessary.

7. Cookies and website use

Our websites use cookies for analytical and marketing purposes. This helps us to improve the user experience and offer targeted communications.

The following cookies may be set:

• Functional cookies

• Statistical cookies (e.g., via Google Analytics).

• Marketing cookies (e.g., Facebook Pixel, META, LinkedIn tracking)

When you first visit our website, you will be asked if you agree to this.

8. Retention period

We keep personal data for at least 7 years, in accordance with the legal requirement for accounting.
Photos and contact information may be kept longer if linked to our image archive or if you remain a customer. You may request that your data or images be deleted at any time, unless we are required by law to keep them longer.

9. Social media

We are active on Facebook, Instagram, TikTok, LinkedIn, YouTube and other META platforms. If we wish to use images of you on social media, we will ask for your permission to do so. You can withdraw this consent afterwards.

10. Your Rights

You are entitled to:

• Access to your personal data

• Correction or deletion of data

• Limitation of processing

• Data portability

• Withdrawal of previously given consent

• Filing a complaint with the Data Protection Authority.

👉 Contact us at info@kwinten.be If you wish to exercise these rights.

11. Complaints or questions?

Do you have questions about this statement or wish to make a complaint? If so, please contact us at info@kwinten.be. You can also visit the Data Protection Authority via www.gegevensbeschermingsautoriteit.be.